Free tool

What does a manual process cost you?

Enter a few numbers and see what it costs each year. Below you will find a full example of how we work on a case like this. No sign-up.

Which manual work are you starting from?

Pick the closest case: it fills the form with starting numbers, then replace them with yours.

Total across everyone involved. Example: 2 people for 5 hours = 10.

Pay plus employer costs, divided by hours worked. The starting value is only a placeholder: replace it with your own.

It is your assumption: every process is different. We check it together by looking at the workflow.

Only used to work out how long the investment takes to pay back.

Result
Annual cost today
€11,500
Cost today
Cost after automation€3,450
Hours recoverable per year
322
Value of the time recovered
€8,050
Every month you wait
€671
Payback time
Enter a budget to see it

Indicative estimate based only on the numbers you enter, over 46 working weeks a year. It is not a promise of savings: real values are checked by analysing the process.

What you receive after the call

This is what the analysis of a case like this looks like

This is the format of the document you receive after the workflow analysis.

The company and numbers below are made up: they only show what the result looks like.

Example: orders retyped by hand. Food distributor, 8 employees. Orders arrive by email and WhatsApp and someone retypes them into the management system.

Manual Automatic Checked by a person
  1. Order arrives
    Email, WhatsApp, phone
  2. Look up codes
    Each customer names them differently
  3. Retype by hand
    35 orders, 4 minutes each
  4. Fix errors
    Find and redo
  5. Confirm
    Write to the customer

From email to data, in practice

Email received
From: Bar Mario
Order for Thursday

Hi Luca, here is the order for Thursday: 12 kg of cod, 3 cases of peeled tomatoes and 20 litres of extra virgin oil. If the large cod is out, the small cut works too. Thanks!

Mario

Structured order
Customer
Bar Mario
Delivery
Thursday
Cod
12 kg · code 0412
Peeled tomatoes
3 cases · code 0187
Extra virgin oil
20 l · uncertain codeto check

Stays manual

  • • Urgent phone orders
  • • Customers with unusual formats

What we need from you

  • • Read-only access to the system
  • • 20 recent real orders
  • • One contact, 1 hour a week
First step

A trial on one channel (email) and a few customers, then we measure.

Want to know what it is worth for your process?

In 30 minutes we look at the workflow and I tell you whether automating it makes sense.

Book a 30-minute callOr write to me